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How Do I set up the Datafeed Manager?

IV. Setting Up Your Datafeed Manager

The Datafeed Manager can be found on the left hand navigation of the Store Dashboard under the Products section.

Page One: Settings

 

The "Settings" Page of the Bulklister Manager includes 7 easy steps:

  • Step 1: Choosing a New or Existing Datafeed Template
  • Step 2: Uploading an Initial Datafeed
  • Step 3: Setting Product Conditions
  • Step 4: Setting Product Quantity
  • Step 5: Setting Listing Duration
  • Step 6: Adjusting Product Pricing
  • Step 7: Closing Items That Are Not In Your Feed

i. Choosing a New or Existing Datafeed Template

1. Select Selling Method

Pricefalls offers “Fixed Price” and “Dutch Auction” as selling methods. We recommend that the typical ecommerce retailer, selling commodity products, should choose “Fixed Price”. This means you will be selling your items for a fixed amount. If you would like to run descending price auctions on your products, please contact Merchant Support.

2. Select Feed Column Format

Pricefalls supports various formats from multiple shopping engines. Pricefalls also has a standard listing template, details of which can be found here and you may download a sample file here. If you are using a format from another shopping engine, your column headers will be predefined for you on the “Feed Mapping” step. If you choose “Custom Format” you will have full control over the mapping of your feed columns on the following steps.

3. Enter a Settings Profile Name

Typically, sellers will only have one Settings Profile. You can use any name to reference the template you create. If you have multiple feeds that require different settings, you can set up multiple Setting Profiles, and name these profiles to easily reference the template if you need to make future edits.

ii. Uploading Your Datafeed

On this step you will upload your datafeed for configuration purposes. Click “Add Datafeed” and select your file.

Your datafeed must be a comma-separated (CSV), or tab-delimited (TXT) text file. The first row must contain descriptive and unique column headers. Every consecutive row must contain exactly one product, with data organized under the respective column headers.

It is not necessary to upload your entire feed on this step. The purpose of this file is to map your column headers to the appropriate Pricefalls Labels on Page Two: Feed Mapper”.

If the datafeed file size exceeds 10Mb, please compress your feed using Zip or Gzip compression before uploading. No datafeed can exceed 100,000 products. To request a quota raise, please contact us once your store is fully set up and your initial datafeed has been processed.

Feed Specifications

  • File Extension: Txt, Csv, Zip, or Gz
  • Delimiters: Tab (\t) or Comma (,)
  • Maximum Nr. of Rows: 100,000
  • Maximum File Size: 10MB

iii: Setting Product Conditions

Here you set the way Pricefalls determines the condition of your products.

1. My datafeed contains a condition column for every product.

Here you are indicating that your feed contains the condition information for each product in your inventory.

2. I would like to set a condition that applies to all of my products

Here you are indicating that your feed contains the condition information for each product in your inventory.

Here you are indicating that all of you products are in the same condition and you can select the appropriate value.

Keep in mind, as stated in the Datafeed Specifications section, acceptable condition values for your datafeed are:

  • New
  • Open Box
  • Used
  • Refurbished

Please ensure that all products in your datafeed have the appropriate product condition.

iv. Setting Product Quantity

Pricefalls provides sellers with two ways of defining the quantity available for each product. On this step, please select from one of these option:

1. My datafeed contains a stock column for every product.

Selecting this option indicates that you have a quantity column in your feed and that each product row in your feed contains a quantity value.

2. I would like to set a quantity that applies to all of my products.

If your datafeed does not contain a quantity column, set a default stock for all of your products.

Optional Feature Stock Availability Override:

If your datafeed includes a column that indicates whether a product “in stock”, but does not have a numerical value associated with the available quantity, you may choose to use the stock status override feature. By using this feature you are telling the system that you have a column in your datafeed indicating the stock status for the product.

  • Acceptable values:
  • 'Yes' or 'No' 
  • 'Y' or 'N'
  • 'True' or 'False'
  • 'In Stock' or 'Out of Stock'
  • 'Discountinued'
  •  '1' or '0'
To elect to use the Stock Status Override feature, choose “I would like to set a quantity that applies to all of my products” and enter a default quantity on this step. On Page Two: Feed Mapper, you will be able to map your column to the Pricefalls’ “Stock Availability” Label.” If your datafeed contains a stock status indicating that a product is available, then the number of items you selected as the default quantity will be listed.

v: Setting Listing Duration
 
Here you can select the length of time that your listings will remain active. You can either include a numerical value in your datafeed or you can select a default value for all of your products.

1. For companies with infrequent updates

This value is most useful for companies with infrequent updates who wish to list their products for a specific number of days. After the listing duration expires, any remaining inventory will be deactivated.

2. For companies with frequent updates

If you are updating your products frequently, the system will activate and close listings based on what items and stock quantities are provided in your datafeed. Therefore, simply select “I would like to set a listing duration that applies to all of my products” and choose a number of days that is greater than your update frequency. When your datafeed updates, items included in the datafeed will be updated. Items not included in the datafeed will not be updated.

Important Note: If you need to remove items that are not included in your datafeed, make sure to select ‘Yes’ in step 7 to turn on “Close items that are not in my feed".

vi. Adjusting Product Pricing

Pricefalls can automatically re-price your products based on a percentage or dollar amount you choose. The Pricefalls system will adjust the product prices in your feed automatically using the percentage or dollar amount designated on this step. This step allows you to lower your prices a bit to gauge an increase in sales volume.

vii. Closing Items That Are Not In Your Feed

This setting indicates whether or not you would like to deactivate the items that are not contained within your next inventory upload.

Select “Yes” If you plan on sending your entire inventory feed each inventory update and remove out of stock products from your feed.

Select “No” If you only send portions of your inventory feed for each inventory update and wish to keep the products that are not contained within your feed active.

Once you have confirmed your selections on this page click "Save and Continue"

Page Two: Feed Mapper

The seven steps of page two are defined below:

  • Step 1: Preview Your Datafeed
  • Step 2: Mapping Your Column Headers to PricefallsColumn Labels
  • Step 3: Applying Advanced Settings (Optional)
  • Step 4: Creating Advanced Categories (Optional)
  • Step 5: Creating Advanced Titles (Optional)
  • Step 6: Creating Advanced Descriptions (Optional)
  • Step 7: Applying Additional Product Attributes (Recommended)

i. Preview Your Datafeed

On the beginning of “Page Two: Feed Mapper”, Pricefalls provides an output of how the system read your datafeed. The first two rows of your feed are displayed. If your data columns appear out of order, or the data is otherwise corrupt, please go back to the previous step and verify that the uploaded file is a valid comma-separated (csv), or tab delimited (txt) file, with lines terminated by end-of-line characters. If your data looks correct, please proceed to Mapping Your Columns to Pricefalls’ Column Labels.

ii. Mapping Your Column Headers to Pricefalls Column Labels

On this step you will be mapping the column headers from your datafeed to the associated Pricefalls Column Labels. The left column shows all possible Pricefalls Column Labels. If you are using a pre-defined feed format, please verify that all columns are mapped correctly before continuing. If you are attempting to map your own datafeed, please ensure that all required columns are mapped.

To map a column, select the appropriate column header from your feed using the drop down menu provided next to each Pricefalls Column Label.

You can also set a default value for most of the Pricefalls column labels by selecting “Set Default Value” from the dropdown and entering the desired default value. This applies one value in this label for all products.

If you do not need to use any given column label, leave the selection as  “ – Select your Column –“

For information and explanations of Pricefalls Column Labels, refer to the “Datafeed Specifications”.

iii. Applying Advanced Settings (Optional)

Advanced Settings allow you to modify particular columns of your datafeed. Here you can set rules that convert some of your data columns to comply with our data quality standards.

1. Enable Image Base URL?

If your datafeed does not contain full image URLs, you can use this setting prepend the image paths in your datafeed with an Image Base URL”. The system will prepend your Image Columns with the URL entered in this field.

This creates a working image URL when your datafeed is processed.

2. Enable Description Regex Filter?

If your description column contains invalid characters, or phrasing that is not compliant with our User Policies, you may apply a Regular Expression rule in an attempt to filter these out. Please ensure that the entered pattern is a valid Regular Expression.

iv. Creating Advanced Categories (Optional)

If your product categories are distributed over several columns, use the advanced categories editor to combine your category columns to create one category trail.

First, map your head level category to the "Product Category" label in the "Map your Feed Column Headers" above. Next, enable the Advanced Categories module and add up to 9 additional columns that when combined will result in your full product category. In the next step, you will provide a category map file that converts these created categories to valid Pricefalls categories. The created categories will be Pipe ( | ) delimited.

Important Note: You must have a valid category map to use this option. Your categories must be separated by the pipe character in order for your category map to validate!

v. Creating Advanced Titles (Optional)

You can use multiple columns to create better titles. It is possible that your feed contains columns that, when combined or slightly altered, form a perfect Product Title. In this event, map one of the columns to the "Product Title" label in the "Map your Feed Column Headers" section. Next, enable the Advanced Titles module and set up to 4 rules to edit your title column.

The “Use this Column” option will tell the system to call from a certain column in your datafeed. The “Use static text” option will allow you to enter static text.

 vi. Creating Advanced Descriptions (Optional)

You can use multiple columns within your datafeed to create the best descriptions possible.

Your datafeed may contain several description columns. If you would like to combine these into your Pricefalls product descriptions, map the first part of your descriptions to the "Product Description" label in the "Map your Feed Column Headers" section. Next, enable the Advanced Description module and set up to 5 more columns that when combined, will result in your Product Description.

When enabled, the column you mapped to the "Product Description" attribute will serve as the first part of your Product Description. The system will append the contents of the columns you map below to form your full product descriptions.

vii. Applying Additional Product Attributes (Recommended)

You can use as many as 10 additional product attributes that are not default Pricefalls Column Labels.

Your datafeed may contain additional product attribute columns, such as “Memory” for computers, “Case Size” for a watch, or other product specifications that you would like to display to your customers. We enable you to give these attributes a unique label, and will include the information as part of your product description.

Simply enter a label you would like to set, and choose the column in your datafeed that provides this information. These entries will show as “Product Specifications” on your product pages.

Important Note: Do not re-map any columns that have already been mapped in the “Map your Feed Column Headers” section. These attributes will already be added to the “Product Specifications” section of the listing.

Once you have confirmed all of your selections on this page click "Save and Continue"

Page Three: Category Model

On this page you will choose your category model.

i. Selecting Your Category Model

1. Pricefalls Category Structure

In most cases it is best to use the Pricefalls category structure in your feed and map that directly on the previous step. It is important that you try to use the most specific category possible. You can download the Pricefalls category taxonomy by clicking “Download Full Category Structure” on this webpage. Provided that you have entered valid Pricefalls categories in your feed you may select this option and move on to the next step.

2. I would like to upload a category map

If your feed contains your own category structure, please create a category map in CSV format. Column A must contain your category trail, while Column B will contain the corresponding Pricefalls category trail (must be exact). Select the “Upload a category map” option and select your category map file. The category map will be saved in your template. To update this map in the future, return to this section and select “Your current category map: Download”.

3. I would like to use a Single Pricefalls Category for all of my products

Use this option if you only list one type of product and would like to set a default category for all of your listings. Select the most detailed category possibly.

Important Note: If you selected a supported channel’s format on the “Settings” page
of this process then your feed should contain the supported channel’s valid category taxonomy already included. If this is the case, the categories will automatically be converted to our category structure and this step can be skipped. 

Example Category Map:

Your Category

Pricefalls Category

Toys & Games/Bikes, Skates & Ride- Ons/Electric Vehicles

Toys, Games & Hobbies|Skates, Cycles, & Scooters|Electric Vehicles

Toys & Games/Bikes, Skates & Ride- Ons/Pedal Cars

Toys, Games & Hobbies|Skates, Cycles, & Scooters|Pedal Cars

Toys & Games/Bikes, Skates & Ride- Ons/Ride-On Toys

Toys, Games & Hobbies|Skates, Cycles, & Scooters|Ride-On Toys

Toys & Games/Bikes, Skates & Ride- Ons/Ride-On Toys/Push Ride-Ons

Toys, Games & Hobbies|Skates, Cycles, & Scooters|Ride-On Toys|Push Ride-Ons

Toys & Games/Bikes, Skates & Ride- Ons/Ride-On Toys/Ride-On Accessories

Toys, Games & Hobbies|Skates, Cycles, & Scooters|Ride-On Toys|Ride-On Accessories

Toys & Games/Bikes, Skates & Ride- Ons/Scooters/Scooters/Electric Scooters

Toys, Games & Hobbies|Skates, Cycles, & Scooters|Scooters & Equipment|Scooters|Electric Scooters

Toys & Games/Bikes, Skates & Ride- Ons/Scooters/Scooters/Gas Scooters

Toys, Games & Hobbies|Skates, Cycles, & Scooters|Scooters & Equipment|Scooters|Gas Scooters

Once you have completed this page and verified the information click "Save and Continue"

Page Four: Scheduler

On this step, you can schedule automatic update for your products. By setting an automatic processing schedule, you ensure that your products remain in-stock and up- to-date. Once a schedule is set, please ensure that a valid datafeed is hosted at your given location at all times. Your datafeed filename must not change, unless you return to this step and edit the settings accordingly.

If you would like to upload your feeds manually each time simply skip this step.

i. Setting Your Schedule

If your datafeed is web-accessible, choose HTTP. If you store your datafeed on a FTP server, choose FTP. Please ensure your feed is updated as often as your upload frequency.

1. Datafeed Update Scheduling with HTTP

To use an HTTP (URL), please ensure that your URL leads to a static, hosted file.

  • Upload: Choose the time at which you would like the Pricefalls systems to fetch your feed.
  • Your Time zone: Designate the time zone you would like the system to utilize for your schedule
  • Transfer Protocol: If your datafeed is web-accessible, choose HTTP. Feed URL: Your file name must remain consistent.

If your URL is password secured please make sure to enter a valid Username and Password.

2. Datafeed Update Scheduling with FTP

  • Upload: Choose the time at which you would like the Pricefalls systems to fetch your feed.
  • Your Time zone: Designate the time zone you would like the system to utilize for your schedule
  • Transfer Protocol: If you store your datafeed on a FTP server, choose FTP
  • FTP Server: FTP Server address (IP or Domain)
  • Username: Username associated with the FTP
  • Password: Password Associated with the FTP
  • Port: In most cases this should be set to 21
  • Mode: Typically this should be set to Passive. If we can’t fetch your feed, try switching to Active.
  • Initial Path: If your feed resides outside of your FTP user's home directory, provide the path here. In most cases this should be set to '/'.
Once you’ve confirmed that the information on this page is accurate click "Save and Continue"

Page Five: Review & Confirm

Lastly, review and confirm your settings! Once confirmed, we will queue your feed for processing. You will receive email notification as soon as your datafeed has processed.

i. Review and Confirm Your Settings

Make sure to check “I hereby guarantee stock for the quantities listed and will be charged fees on any sale of these items. I guarantee the authenticity of these items”, “I guarantee the legality of selling these items”, and “I have reviewed my settings. Let's get going!”

Once you’ve confirmed that the information on this page is accurate click "Save and Continue"

 

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